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Architectural Review Committee Application Process

On this page, you'll find the information and materials you'll need to submit an ARC application, including the link to the online process. Thank you in advance for reviewing the materials and helping us to keep Woodlake such a wonderful community!

  1. First, please read these guidelines as well as the Quick Start Guide at least one month before you'd like to start your project. Both references will help you understand what projects require ARC approval. When in doubt, This email address is being protected from spambots. You need JavaScript enabled to view it..

    One of our volunteers will get back to you within 48 hours.

  2. If your project needs approval, you'll need to submit an online application.

    Please note: if you have recently purchased your home, our database may not be up to date. This email address is being protected from spambots. You need JavaScript enabled to view it. if you do not find your info in the online application system.

  3. Every application will need a project description, as well as applicable uploads, such as diagrams, plats, photos, color samples and anything else that helps us understand the project. See a sample plan. You will also need to download the Neighbor Notification sheet and collect signatures from any homeowner that can see your project, to the front or to the rear of your home. All documents must be uploaded to your form in PDF format. Tip: TinyScanner is a free app that you can download to your phone from the Apple or Android stores; simply snap a photo and it will convert it to an easy-to-read PDF that you can submit!

    If you do not have internet access, the South Durham Regional Library provides access for cardholders.  Alternatively, click here to contact ARC online

  4. Once you have submitted your application, you will receive confirmation. We will email you back regarding any outstanding materials, and to notify you if your project will be on the meeting agenda. Meetings are scheduled for the 1st Tuesday of every month; all materials must be in by 6 pm of the last Tuesday of the preceeding month to be included in the agenda. Any projects that miss the deadline will be delayed by a month!

  5. After the meeting, the committee will get back to you with the decision, and you'll receive formal notice via email. If you would like to appeal that decision, you may do so in writing to the Board, outlining explicitly why you are appealing. You This email address is being protected from spambots. You need JavaScript enabled to view it..

If you have any questions, please This email address is being protected from spambots. You need JavaScript enabled to view it..


Process

  1. Guidelines and Frequently Asked Questions

  2. Neighbor Signature Form

  3. Approval Request Form

Helpful Resources

Contact ARC


Important Notes:

  • The Architectural Review Committee (ARC) meets on the 1st Tuesday of each month.

  • Applications submitted by 6:00 pm on the last Tuesday of the preceeding month will be reviewed at that meeting.

  • Applications will be reviewed for completeness within 2 days of submittal.

  • The applicant will be notified of any deficiencies by the Friday prior to the meeting and given the opportunity to amend the application prior to the ARC meeting.

The ARC is responsible for review and approval of all architectural changes including exterior construction, remodeling, painting and fencing. Mandatory review and written approval from the Architectural Review Committee (ARC) or the Board is required before any changes can be made to any lot or the exterior of any single-family home. This includes, but is not limited to, the construction, erection, installation, or alteration of any improvements (including color changes); major landscaping changes, and the removal of large trees or existing structures. A new proposal must be submitted to the ARC for each alteration or construction project.

The approval process is not complicated but it is a requirement of the WHOA Protective Covenants which exists for the mutual protection of the entire community. If you are unsure whether a change requires approval or not, please inquire informally. Please note that owners of Lake Village and Pineywood townhomes should first comply with their community's rules and apply to the townhome ARC or Board. The greater Woodlake ARC rules apply to single-family homes only.

If you determine that a change requires approval and you live in a single-family home, please complete the Architectural Approval Request Form and submit it to the Woodlake ARC. If you live in a Lake Village townhome, please also use the Architectural Approval Request Form and submit the form as described in the Lake Village FAQs. If you live in Pineywood, please contact the Pineywood Board for information on how to proceed.

All trash, yard waste, and recyclables containers must be stored out of direct view from the street. (See Guidelines)

The purpose of ARC is to ensure that improvements and changes to homes are consistent with the character of the individual home and the neighborhood. In doing so, we also want to make the process of maintaining and improving your home as easy as possible. Please note the following clarifications and changes to ARC requirements:

  • Installing storm doors does not require ARC approval.
  • Replacing Masonite with Hardiplank siding of the same color does not require approval. This also applies to any maintenance project that leaves the visual appearance of the home unaltered in style, size or color.
  • Can't decide on a color for your home? Applications may contain multiple color combinations if a final decision has not been made. Up to three color combinations can be submitted with an ARC application.
  • Use of natural color stains on back decks do not require ARC approval.
  • Handicap-access ramps require approval to assure that they match the architecture of the home.

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